CareHomeDeskCareHomeDeskWhat the five are, the currency requirement for each, and how to organise them so you can produce them in under five minutes.
Five documentary evidence items appear in the majority of Safe domain assessments for care home physical environments. These are not exhaustive -- but they are the ones an inspector will typically ask to see first, and whose absence most reliably generates a finding. Know these five by heart.
Currency: completed or formally reviewed within the last 12 months. The FRA must identify the premises, be signed by a competent assessor, contain an action plan showing what has been done and what remains outstanding, and be accessible on site.
Currency: within the interval stated on the report, no more than five years. The EICR must show all C1 and C2 observations have been remediated, evidenced by Minor Works Certificates. An EICR with outstanding C2 observations and no remediation certificates is a direct finding.
Currency: within 12 months. The CP12 must cover all gas appliances on site. Ensure the engineer's Gas Safe registration number is on the certificate and verify it on the Gas Safe Register if you have any doubt.
Currency: risk assessment reviewed within two years; monitoring logs current within the interval in the written scheme (at minimum monthly). The inspector will typically ask to see at least the last three months of logs. Gaps -- even one missed month -- will be noted.
Currency: ongoing and current. The log must show defects reported, interim actions, remediation completed, and sign-off confirming closure. An open defect with no action, months old, is evidence of failure to manage the building.
CareHomeDesk gives you compliance checklists, maintenance logs, and contractor management tools built around exactly this kind of knowledge.